Information For Groups

Your contact:
Katie Trennepohl – Groups@indymegaadoptionevent.org

What is it?
The Indy Mega Adoption Event, is a two-day pet adoption extravaganza at the Indiana State Fairgrounds. On June 25th and 26th this year, participating animal shelters and rescues across central Indiana will bring hundreds of adoptable animals together under one roof to offer potential animal parents the opportunity to take home a dog or cat at a reduced adoption fee. This is the second year for the Indy Mega Adoption Event. In 2014 and 2015, events in June and October saw lines of potential pet parents wrapped around the building and over 3,000 cats and dogs were placed in loving forever homes.

Who is participating?
We currently have commitments from 28 groups for June 2016. In prior years groups that have attended the events include: FACE Spay/Neuter, Hamilton Co. Humane, IACC, Columbus Animal Control, 2nd Chance Richmond, Ruff Refuge Rescue, Southside Animal Shelter, PAWS Hancock, Hoosier Hooves and Hounds, Shelby Co. Animal Outreach, Almost Home Lafayette, Morgan Co. Humane, and Hendricks Co. Humane.

We hope to have at least 600 cats and 500 dogs available for adoption.

How does it work?
The adoption event will be June 25th and 26th from 12-6pm.  Visitors are welcome to attend anytime duringnthose hours to see the adoptable cats and dogs.  Adoption areas will be divided into two areas– adoptable cats and adoptable dogs.  All the cats and dogs will be in individual cages with cage cards attached that provide details on the individual pet.  Once visitors select a dog or cat they are interested in meeting they will find a volunteer in a labeled t-shirt or an organization representative.  They will help the potential adopter get the animal out of the cage so they can meet him or her. We will have 16 horse stalls to be used as meet and greet rooms and an outdoor grassy area as well.  Once the adopter decides which cat/dog to adopt the volunteer or representative assisting them will take the cage card off the cage and take it to the organization check-out table.  They will be asked to complete an adoption application (provided by the organization they are adopting from) and an organization representative will go over the application with them.  Once they are approved they will pay the $30 adoption fee plus an optional donation.  A volunteer will then escort them to the Event check-out table where we can tally the adoption to our grand total and they will be given an adoption goody bag. That’s it! They take their new furry family member home and give him or her a wonderful life!

What is required for groups to participate?
All cats/dogs you bring to the mega adoption event must have the following:

  • Dogs: Spayed/Neutered, Vaccinated (rabies, distemper/parvo, bordetella), heartworm test if over 6 months, microchipped, and flea preventative within 30 days.
  • Cats: Spayed/Neutered, Vaccinated (rabies, FVRCP, feline leukemia), feline leuk/FIV test, microchipped, and flea preventative within 30 days.
  • Shelters/rescues must agree to $30 adoption fees and same day adoptions. If you require a home visit, you must have enough volunteers to do a home visit the same day if requested by the adopter. For example, if you bring 10 dogs the first hour, you should anticipate all 10 dogs finding suitable homes within the first couple hours and should have enough staff/volunteers to conduct home visits straight from the fairgrounds. In essence, you are delivering the dog to the adopter. If after the home visit you decide it is not a good fit, you will bring the dog back so it can go back up for adoption.
  • Shelters/rescues must bring adoptable cats FRIDAY afternoon/evening. We have volunteers who stay overnight to keep an eye on the cats. The cats acclimate to their surroundings and are more comfortable/socialable by the time the event starts on Saturday. Dogs arrive Saturday morning.

What if we can’t “afford” the reduced adoption fee?
We understand rescues and shelters are already tight on funds and you rely on your adoption fees to payb bills and help other cats and dogs in need. Please understand that a reduced adoption fee DOES NOT mean you will have less qualified adopters. All people like a “deal” and if they are able to spend less on the adoption fee then they will have more money leftover to spoil the cat or dog with toys, treats and other supplies! Take this opportunity to reach out to your supporters and explain to them that you want to be able to take AS MANY cats and dogs as possible, but you need help financially. Ask for people to “sponsor” a cat or dog! Many people already have pets of their own or aren’t looking to adopt but still want to participate/help. Or hold a fundraiser specifically for the purpose of this event! You will be surprised how generous and compassionate people are. They want to be involved with the excitement of this life saving event!

Why do these Mega Adoption Events matter?
Indianapolis has modeled our Mega Adoption Events from the folks in Jacksonville. They have been holding Mega Adoption Events since July 2012 and have had great success. In 2012 they had 2 events and placed 1782 cats and dogs. In 2013 they had 3 events and placed 2754 cats and dogs. And in 2014 they had 4 events and placed 3,725 cats and dogs! In 2011 they were euthanizing 5,090 cats and dogs and by the end of 2014, only 1,188 had been euthanized. They have maintained a 90% live release rate (considered “no-kill”) for 17 months and they say one important piece of the “no-kill” puzzle is having these Mega Adoption Events. Over the last four events, Indianapolis placed over 3,000 cats/dogs in homes. It is our hope that we will have at least 1,000 adoptions at each event this year. Imagine what kind of impact that will make for Indianapolis Animal Care and Control if they can adopt out the majority of their cats and dogs, and then local rescues who pull from them are able to place their cats/dogs and then can pull MORE cats/dogs!
Placing cats and dogs into loving and responsible homes quickly is the key to reducing euthanasia!!

Recommended Supplies to bring to Indy Mega Adoption Event

  • Crates, Tables, Chairs (if you are providing your own)
  •  Heavy dog bowls (it’s up to the group if they want to keep the water bowls in the dog cages or not, but if not you need to have staff or volunteers keeping a close eye to ensure they get plenty of water throughout the day.
  • Jugs to fill with water (watering cans with a long spout work great)
  • Lots of extra Blankets, towels, paper towels
  • Cleaning supplies
  • Plastic hampers to put dirty laundry or dishes to take back each day
  • Litter boxes— small plastic or disposable
  • Kitty litter and kitty litter scoopers
  • Cat/dog food and treats
  • Cat bowls
  • Cat toys and brushes
  • Nail trimmers
  • Hand sanitizer
  • Clip boards, pens, markers
  • Tape, scissors, stapler
  • Adoption applications
  • Medical History for all animals
  • Donation jars and information about your rescue or shelter
  • Handouts/resources
  • Leashes (preferably slip leads!)
  • Dog collars or name bands
  • Any table cloth or décor you want
  • Card board cat carriers (Petsmart will provide some)
  • Any items you want to give away to adopters
  • Any medications for non-contagious animals you bring
  • Extra flea/deworming medication
  • Basic first aid kit
  • Laptop if you need internet access to complete adoptions – we have a limited number of wi-fi accounts. BUT – the wifi at the Fairgrounds is NOT reliable. You may want to bring your own wifi hub
  • Microchip Scanner (and extra batteries)
  • Poop bags
  • Extra banners/info about your organization
  • Adoption Folders for each adopter with resources
  • Fans and extension cords
  • Fire Extinguisher (required IF you will have a tent set up in your area)
  • Credit Card Reader